EBRRA Minutes

The EBRRA Board held a regular meeting on Wednesday, January 28, 2010 at 6:30 p.m. at the Recycling Center in Sumner.

Vice Chair Ambrose called the meeting to order. Present - Lehmkuhl, Ducker, Ambrose, Cozart. Absent: Daniels, Clemen, and Walke.

Motion Cozart second Ducker to approve the agenda. AA MC.

Motion Ducker second Cozart to approve the minutes from the November 18, 2009 and December 8, 2009 meetings. AA MC.

Motion Lehmkuhl second Ducker to approve the financial report as submitted. AA MC.

Motion Lehmkuhl second Ducker to approve the claims as submitted. AA MC.

Motion Ducker second Cozart to approve the purchase of 6 more containers from RPP Containers. AA MC.

Discussion on shredded paper being put into the office paper containers. The shredded paper does not bale well. Each city will try to address this problem.

City Carton is working on posters for each city to put up explaining how many tons have been recycled, trees saved, landfill space saved, etc. These should be done in February or March..

Next meeting will be March 24, 2010 at 6:30 pm at the Sumner Recycling Center.

Motion Lehmkuhl second Cozart to adjourn. AA MC. 7:02 pm.

Madeleine Ambrose – Vice Chair

De Ann Lahmann – Secretary/Treasurer

The EBRRA Board held a special meeting on Saturday, December 5, 2009 at 8:00 a.m. at the Recycling Center in Sumner.

Chair Walke called the meeting to order. Roll call was taken at 8:00 a.m. by the recording secretary as follows: Present - Walke, Lehmkuhl, Ducker, Ambrose, Cozart and Clemen.

Motion Ambrose second Ducker to approve the agenda. AA MC.

Discussion on the marketing strategy for the materials from EBRRA. Board member Lehmkuhl cancelled the load that was originally set to go to City Carton next week. Motion Clemen second Ducker to rescind a motion from the previous meeting directing the marketing committee to sell a load to City Carton. AA MC.

Motion Ducker second Clemen to allow the marketing committee to use their discretion and make future decisions concerning the marketing of the recycled products. AA MC.

There was a brief discussion on the recycled products being delivered from Tripoli and Readlyn. Everything has been coming in clean.

Motion Clemen second Lehmkuhl to adjourn. AA MC. 8:31 am.

Gary Walke – Chair

De Ann Lahmann – Secretary/Treasurer

The EBRRA Board held their monthly meeting on Wednesday, October 29, 2009 at 6:30 p.m. at the Recycling Center in Sumner.

Chair Walke called the meeting to order. Roll call was taken by the recording secretary as follows: Present - Walke, Haw, Ducker, Ambrose, Cozart and Clemen. Absent - Lehmkuhl.

Motion Ambrose second Haw to approve the agenda. AA MC.

Motion Haw second Clemen to approve the minutes from the September 23, 2009 meeting. AA MC.

Motion Clemen second Cozart to approve the list of bills as submitted. AA MC.

Collin Whitney, from City Carton, was present to discuss the separation of chipboard and cardboard. If the items are not separated, and there is more than 10% chipboard in with the cardboard bales, the agency will be docked by the mill. This can be anywhere from $20 - $40 per ton. Currently Tripoli and Sumner separate. Collin will work with the City of Readlyn to implement a new policy for separating these items.

Mr. Whitney also addressed the board on his company’s compensation policy. Any items taken to City Carton within a given month are compensated back to the agency the 10th of the following month.

Both the City of Readlyn and the City of Tripoli have picked up their new trailers.

A maintenance agreement was submitted by Big River Equipment. Motion Clemen second Ducker to approve this quarterly maintenance agreement for 1 year. AA MC. This agreement will be reviewed in one year.

Motion Ambrose second Clemen to approve EBRRA’s one year membership for $150 in the Iowa Recycling Association. AA MC.

Motion Clemen second Haw to approve, as recommended by Attorney Engelbrecht, the 28E agreement as EBRRA’s operating agreement. AA MC.

Discussion regarding which mill directs loads the agency will send. Motion Ambrose second Ducker to accumulate cardboard and newsprint and try to send these as mill direct. Other recyclable material will be shipped as needed. This item will be revisited if the agency runs out of storage room. AA MC.

Motion Clemen second Haw to purchase 4 of the larger containers for recyclable material. AA MC.

The treasurer will submit a report, list of claims, and report all commodity sales for future meetings.

Next meeting will be November 18th at 6:30 p.m. in Sumner.

Motion Clemen second Ducker to adjourn. AA MC.

Gary Walke – Chair

De Ann Lahmann – Secretary/Treasurer

The EBRRA Board held their monthly meeting on Wednesday, September 23, 2009 at 6:30 p.m. at the Recycling Center in Sumner.

Chair Walke called the meeting to order at 6:40 p.m. with roll call. Present were Walke, Lehmkuhl, and Ambrose. Ducker arrived at 6:50 p.m.

Motion Ambrose second Lehmkuhl to approve the agenda. AA MC.

Motion Lehmkuhl second Ambrose to approve the minutes from the September 3, 2009 meeting. AA MC.

The 28E agreement has been approved by Readlyn and Tripoli. Sumner will have a meeting on September 28th to approve.

The rotator has been installed on the forklift. The return to center feature was also installed for safety purposes. Big River Equipment will be submitting a maintenance agreement to the board for future consideration.

The trailers for Tripoli and Readlyn are still under construction. Target date for the cities to receive them is still October 1st.

Discussion on how the separation of recyclables is going. Tripoli is having good success with the separation of cardboard and chipboard.

EBRRA will sponsor an open house on October 17th from 10:00 a.m. to 1:00 p.m.

A ramp is being constructed for the recycling center. Sumner will keep the other communities updated on this progress.

Dave Engelbrecht will file the legal documents with the State of Iowa for EBRRA. Walke will take care of the insurance.

Next meeting will be October 28th at 6:30 p.m. in Sumner.

Motion Ambrose second Lehmkuhl to adjourn. AA MC.

Gary Walke – Chair

De Ann Lahmann – Secretary/Treasurer